Free rota maker & UK workforce calculators
Quick, no-signup calculators to help UK employers stay on the right side of the Working Time Regulations.
Timesheet hours calculator
Enter start, finish and break times for each day to get total hours worked, decimal hours for payroll and estimated pay.
Open toolOvertime pay calculator
Work out overtime at time and a half, double time or any contract rate, with basic pay and total weekly gross.
Open toolStaff turnover rate calculator
Turn leavers and headcount into a turnover rate, a UK hospitality benchmark and the cost of replacing those leavers.
Open toolBradford Factor calculator
Calculate the Bradford Factor score (S² × D) for any employee. Spot frequent short-term absences and manage staff attendance in hospitality.
Open toolStatutory Sick Pay (SSP) calculator
Work out SSP payable for any sickness period — 2025/26 rate, 3 waiting days and the 28-week cap built in.
Open toolHospitality tronc calculator
Split a tips pool fairly across staff by hours worked, points or equal share — Allocation of Tips Act 2024 ready.
Open toolUK minimum wage checker
Compare hourly pay against the National Living Wage and NMW for every age band — April 2025 and April 2026 rates.
Open toolLabour cost % calculator
Enter wages and revenue to see your labour cost percentage versus typical UK hospitality benchmarks.
Open toolWeekly rota cost calculator
Add hours and rates to estimate weekly wages plus employer NIC and minimum auto-enrolment pension on-costs.
Open toolShift pattern generator
Pick your opening days and cover — get a starter shift pattern with a sample grid and headcount needed.
Open toolHoliday entitlement calculator
Work out 5.6 weeks statutory UK holiday for full-time, part-time, irregular-hours and mid-year starters. Instant results.
Open toolWorking time calculator
Check weekly working hours against the UK 48-hour limit, plus daily and weekly rest rules under the Working Time Regulations.
Open toolRest break calculator
Work out required rest breaks for any shift length under UK Working Time Regulations — daily rest, in-shift breaks and weekly rest.
Open toolFree rota template
Free downloadable staff rota template in Excel and PDF — ready to fill in for your team this week.
Open toolWeekly rota template
Standard Monday-to-Sunday weekly rota template with role column and totals row. Excel and printable PDF.
Open toolRelated guides
All guidesUK hospitality labour cost benchmarks (2026)
Typical labour cost percentage benchmarks for UK hospitality venues in 2026 — pubs, restaurants, cafés, QSR and hotels — and how to interpret your own number.
Read guideUK shift hours explained: 1st, 2nd and 3rd shifts in hospitality
A plain-English UK guide to 1st, 2nd and 3rd shifts in hospitality — typical start and end times, handover practice, and how to keep shift transitions inside Working Time Regulations.
Read guideThe 4-day work week in UK hospitality: a practical guide
How to implement a 4-day work week in UK hospitality — shift rotation patterns (4-on-3-off, compressed hours), holiday accrual, the 48-hour opt-out, and what changes on the rota.
Read guide