Staff rota app — free for small UK teams
WorkSchedule works as a staff rota app on any phone — no app to download. Starter is free for up to 10 employees and includes weekly scheduling, UK working-time checks and live labour costing for managers. Professional adds monthly views and imports.
No credit card required · UK-built & hosted
What is the best free staff rota app in the UK?
WorkSchedule is a free staff rota app for UK teams: managers build the rota in a browser, staff open their shifts on any phone with no app to install, and UK working time breaches are flagged before you publish. Free for up to 10 staff, with no card and no time limit.
- 1Sign up for Starter and add up to 10 staff individually; bulk import requires Professional.
- 2Build the week by dragging reusable shift templates onto each day.
- 3Publish — staff get a link and see their shifts on their phone straight away.
- 4Staff request time off and swap shifts themselves; you just approve.
Why "no install" is a feature, not a compromise
Half the rota apps on the market die because nobody on the team can be bothered to download yet another app. WorkSchedule sidesteps that — staff log in through their phone browser, the rota loads, done. Bookmarkable to the home screen if they want it there.
What staff can do from their phone
Everything a frontline employee actually needs — and nothing they don’t.
- See their published weekly shifts; monthly schedule views require Professional
- Request time off with a reason
- Submit availability for the next rota
- Accept or offer shift swaps
- Get a notification when the rota changes
What managers get on top
Managers use the same web app on a laptop or tablet. They build the rota, approve swaps and time off, and publish — all from one place. The team’s phones update instantly.
What you get
Works on any phone
iOS, Android, old phones, new phones. If it has a browser, it works.
No install friction
No App Store account, no 50MB download, no permission dialogs. Just a link and a login.
Real-time updates
Publish a change and the team sees it immediately on their phone.
Self-service swaps & time off
Cuts manager admin — staff handle most of the day-to-day changes themselves.
Free essentials. Professional extras.
Starter is free forever for up to 10 employees — no credit card required. Professional is a paid plan from £2.25/month after a 14-day free trial. The £2.25/month minimum still applies under 10 employees; each employee beyond 10 adds another £2.25/month.
Starter · Free for up to 10 employees
Weekly rotas with reusable templates and copy-week, staff access on any phone, time-off requests and approvals, UK working-time checks and reports. Authorised managers can see live labour-cost estimates — including employer NIC, pension and optional holiday accrual — and export labour-cost reports as CSV. No card or expiry.
Professional · Paid, after a 14-day trial
Everything in Starter, plus monthly schedule views, delegated admin-team roles, bulk staff CSV import, Excel/CSV rota import, custom branding and private support chat. Grow beyond 10 employees.
FAQs
Is there an iOS or Android app to download?+
No native app — by design. WorkSchedule runs in the phone browser so there’s nothing to install or update. Staff can add it to their home screen if they want an app-like icon.
Will my team get notifications?+
Yes — when the rota is published or a swap is approved, staff are notified by email and in-app, with optional browser push.
Can staff swap shifts themselves?+
Yes. They can offer a shift to the team or request a swap with a specific colleague. Managers approve before it’s final.
Does it work offline?+
The rota is cached after the first load, so staff can view their next shift even with patchy signal. Changes sync when they’re back online.
More questions? See pricing & plan FAQs or email us.
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