WorkSchedule rota maker for UK teams
Build a weekly staff rota in minutes — drag shift templates onto the week, copy from last week, and publish to your team’s phones. Free Starter includes UK working-time checks and live labour costing for up to 10 employees. Professional adds monthly views and imports.
No credit card required · UK-built & hosted
A rota maker, not a Gantt chart
Most "scheduling tools" are bloated project-management software wearing a hospitality hat. WorkSchedule is the opposite: a focused rota maker that does one thing — building and sharing the weekly staff rota — and does it well.
How the rota maker works
Add your team, build a few reusable shift templates (e.g. "Lunch", "Evening", "Bar close"), then drag them onto the week. Conflicts and Working Time breaches are flagged before you publish.
- Drag-and-drop weekly grid
- Reusable shift templates
- Copy last week as a starting point
- Real-time conflict and compliance warnings
- One-click publish to staff phones
Why managers switch from spreadsheets
A typical UK hospitality manager spends 3–5 hours a week on the rota in Excel. After switching to a proper rota maker, that drops to 20–40 minutes — and the team gets it on their phones instantly when changes happen.
What you get
Drag-and-drop building
Click a shift template, drag it onto a day. Done. No formulas, no merged cells.
Copy-week
Most weeks look like the last one. Copy a week and tweak the differences in seconds.
Mobile for staff
Employees see their shifts on any phone — no app install needed.
UK checks & labour costing included
Starter includes rest and average-hours checks plus wages, NIC, pension and optional holiday estimates. Checks support decisions, not a guarantee of compliance.
Free essentials. Professional extras.
Starter is free forever for up to 10 employees — no credit card required. Professional is a paid plan from £2.25/month after a 14-day free trial. The £2.25/month minimum still applies under 10 employees; each employee beyond 10 adds another £2.25/month.
Starter · Free for up to 10 employees
Weekly rotas with reusable templates and copy-week, staff access on any phone, time-off requests and approvals, UK working-time checks and reports. Authorised managers can see live labour-cost estimates — including employer NIC, pension and optional holiday accrual — and export labour-cost reports as CSV. No card or expiry.
Professional · Paid, after a 14-day trial
Everything in Starter, plus monthly schedule views, delegated admin-team roles, bulk staff CSV import, Excel/CSV rota import, custom branding and private support chat. Grow beyond 10 employees.
FAQs
Is the rota maker free?+
Yes — Starter is free for up to 10 employees, including UK checks and labour costing. Professional is paid after a 14-day trial: £2.25/month minimum, plus £2.25/month per employee beyond 10.
How long does it take to build the first rota?+
Most managers get their first weekly rota live in under 30 minutes. Subsequent weeks usually take 5–10 minutes thanks to copy-week.
Do staff need to install an app?+
No. They view their rota in any phone browser — no app, no friction.
Can I import my existing rota?+
Professional includes staff CSV import and Excel/CSV rota import. Starter lets you add staff individually and build weekly rotas.
More questions? See pricing & plan FAQs or email us.
Related guides
All guidesReduce hospitality labour costs without cutting staff
Eight ways UK hospitality operators have cut labour costs by 3–7% of revenue without making redundancies — better forecasting, smarter rotas, and reducing avoidable overtime.
Read guideOnboarding new hospitality staff: a 30-day playbook
A practical 30-day onboarding plan for new UK hospitality hires — day one, week one, week two, week four — designed to cut early turnover and get new starters productive faster.
Read guideRota handover checklist for shift managers
A 10-point shift handover checklist for UK hospitality managers — what to pass on at the end of every shift so the next manager isn’t firefighting from minute one.
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